Information Technology (IT) at the hmt

User Account for Students, Lecturers and Employees

Members of the Rostock University of Music and Theatre are automatically provided with a user account and an e-mail address. 

You will receive the account details within the enrollment process or at the start of employment at the university. If a private e-mail address was provided, the access data will be sent there, otherwise you will receive it by letter. 

The first step for you is to change your password in the online portal of the university ( Enter your user name and the initial password in the upper right corner. You will then be prompted to enter a new password. Please choose a secure password that contains at least nine characters (small and capital letters, numbers, and special characters, but no umlauts ä, ö, ü and no "ß"). If you forget your password, you can reset it via this page too. For more information click here: Forgotten password instructions

hmt Mail

With the user account you will be assigned a personal hmt email. From now on, official and essential information of the university will be sent to this address. 

You can access the hmt e-mail service via the Outlook Web Access web platform at

Some email clients also support the integration of the mail account via the Outlook Exchange protocol. For some devices, e.g. with Apple iOS, you must enter your user ID and password, as well as the domain This also applies if you are a student! 

Unfortunately, an integration via IMAP / POP3 clients is not possible. 

Students are provided with 250 MB of storage on our mail server, lecturers with 500 MB. When you have used about 98% of your storage space, an automatic warning will be issued. You can only receive mails if there is enough storage left in your mailbox. 

Online Service - Grade Lists and Study Descriptions

You can download your grade lists and certificate of study via the university's online portal ( You also find detailed instructions here: Instructions


The hmt Rostock offers the possibility to access the internet wirelessly in almost every area within the university. The login to the Wifi “KLOSTER” is done with the user account data. 

Guests can get a guest access. This is available in the library. 

Since 2017, Eduroam can be used. Eduroam is an initiative that enables employees and students of participating universities and organizations to access the Internet at all locations using their own user name and password. 

As access data you use your user account with the addition and your password. 


The intranet contains information for you such as the faculty directory with e-mail and telephone contact information, university announcements, minutes of committee meetings, orchestra schedules and lineups, forms, poster and program booklet templates, a guide to frequently asked questions, and much more. 

Please click on “Quicklinks” at the top of our website and select Login Intranet. To log in, use your user account, which you also use for your e-mail and the Wifi. 

Maintenance of Information and Communication Systems

Every last Friday of the month the information and communication systems are maintained from 2pm (until 6pm). 

During this time, our IT service provider carries out updates, configurations etc. You may experience limited functionality while using our services in this time. 

Video Conferences via BBB

Big Blue Button is an established solution for online teaching at universities and schools. This video conference system works with any browser and allows easy participation via a link. 

The system offers a range of functionalities such as the video chat, whiteboard, shared presentations, and optional recordings of an event. 

Please note that for the full functionality of BBB, the Chrome browser is recommended. 

For setting up virtual events by teaching and administration, on a so-called "room" for video conferencing has to be created and shared via link. Further help is available in form of a set of slides in each video conference room you are opening or joining. You can also learn about the major features of BBB in several video tutorials. For more detailed information on the user interface and room creation, see the Greenlight documentation and for information on functions during a conference, see the BBB documentation

To create events yourself, please contact us for a user account! 

Video Conferences via Zoom

The university may also issue official Zoom licenses in exceptional cases. If necessary, please contact IT at ithmt-rostockde

Video Conferences via DFNconf

The hmt Rostock has concluded the service agreement DFNconf with the association DFN (German Research Network). The association offers its users in the scientific field the possibility to conduct video, audio, and web conferences with this service. The service is tailored to the needs of research and education and provides the central technical components that are required. 

Open the portal, choose “Hochschule für Musik und Theater” as organizer and log in with your hmt user name and password. You can now create events with the video conference system Pexip. 

The ITMZ of the University of Rostock provides various tutorials at, which explain the operation. 

Photocopiers and Book Scanners

A quick guide on how to use the copiers at hmt Rostock can be found here

The university provides a Zeutschel book scanner in the library. This also allows you to save scans to smartphone or tablet! For this service you need to please install the app zeta2mobile on your device. 

Download the app 

Here you can find instructions on how to install the app

Guest Access - University of Rostock

Hmt members can get a guest access at the University of Rostock for using their services. To do so, you must submit an application form to the university's ITMZ, to which a stamp of hmt has been added and which the university administration (chancellor) has signed. Students must attach a current certificate of study. 

You can find more details and the user application at


If you have any questions, please get in touch via ithmt-rostockde, or for urgent response directly via IT staff.